Lease Management

Lease Management Services

Managing leases can be a time-consuming and complex process, but at Rexivo Properties, we take care of it all. Our lease management service ensures that your rental agreements are properly drafted, renewed, and enforced. We handle tenant communications, rental payments, and even rent collection, all while keeping you updated on your property’s performance.

15+

Years Experience

1. Lease Agreement Drafting & Review

The foundation of any successful leasing arrangement is a clear, comprehensive lease agreement. At Rexivo Properties, we ensure that your lease agreements are legally sound and tailored to your specific needs. We draft or review leases with the following key considerations:

Terms and Conditions: Clear clauses regarding the lease duration, rental payment terms, renewal options, and property use.
Rent Structure: We help you set competitive rental prices and terms that align with market conditions and your investment goals.
Security Deposits: We specify the amount and conditions under which the deposit may be used or returned.
Legal Protections: We include clauses to protect both the landlord’s and tenant’s rights, ensuring compliance with local laws and regulations.

Our legal experts ensure that every agreement adheres to the latest property laws, preventing future legal disputes.

2. Tenant Screening and Selection

A well-screened tenant is key to maintaining a stable rental income. Rexivo Properties conducts a comprehensive tenant screening process to help you find reliable tenants. Our process includes:

Background Checks: We perform thorough checks on prospective tenants, including criminal, credit, and rental history, to ensure they are financially responsible and trustworthy.
Income Verification: We verify the tenant’s income and employment status to ensure they can meet rent obligations.
References: We contact previous landlords and employers to assess the tenant’s reliability and history.

By thoroughly screening tenants, we reduce the risk of late payments, property damage, and other issues that could arise from a poor tenant selection.

3. Rent Collection & Payment Tracking

Timely rent payments are essential to keeping your property investment profitable. Rexivo Properties offers efficient rent collection services that include:

Automated Rent Reminders: We send automatic reminders to tenants about upcoming rent due dates.
Online Payment Platforms: Tenants can pay rent through secure online portals, ensuring convenience and timely payments.
Rent Receipt Issuance: We provide tenants with formal receipts for payments, keeping records clear and transparent.
Late Payment Management: If a tenant misses a payment, we follow up promptly with reminders and, if necessary, implement late fees as outlined in the lease agreement.

By handling rent collection efficiently, we ensure consistent cash flow for you and avoid the administrative burden of tracking payment

4. Lease Renewals & Negotiations

Keeping tenants happy and extending leases is a key part of minimizing turnover and maintaining a steady income stream. Our team at Rexivo Properties assists with:

Lease Renewals: We monitor lease expiration dates and contact tenants ahead of time to discuss renewal options.
Rental Rate Adjustments: We help you determine when and how to adjust rental prices in line with market trends, inflation, and property value changes.
Lease Negotiations: If tenants wish to negotiate lease terms or renew with modifications (e.g., rent reduction or changes in the lease length), we handle these discussions, ensuring your interests are protected while keeping tenants satisfied.

By handling lease renewals and negotiations, we maximize retention and reduce vacancy periods.

5. Tenant Communication & Relationship Management

Maintaining a positive and professional relationship with tenants is essential for long-term property management success. Rexivo Properties handles all aspects of tenant communication, including:

Pre-Move-in Coordination: We ensure that tenants have all necessary information before they move in, including details about the property, payment instructions, and move-in procedures.
Regular Communication: We maintain open lines of communication with tenants throughout their lease term to address concerns, clarify lease terms, and resolve issues promptly.
Conflict Resolution: In the event of disputes (e.g., maintenance issues or rent disagreements), we mediate and work toward a resolution that is fair for both parties, ensuring tenant satisfaction and protecting your investment.

6. Lease Compliance and Legal Monitoring

Property leases are subject to a variety of legal requirements, and compliance with local, state, and national regulations is essential to avoid penalties and disputes. Rexivo Properties keeps track of:

Legal Requirements: We ensure that all lease agreements comply with property laws, tenant rights regulations, and safety codes, such as eviction procedures, habitability standards, and anti-discrimination laws.
Lease Violations: If a tenant violates lease terms (e.g., non-payment of rent, property damage, illegal activities), we take swift action in line with the lease agreement and legal guidelines.
Evictions: In rare cases where eviction is necessary, we handle the process professionally and in compliance with the law, ensuring minimal disruption to your property and business operations.

We help you navigate the complexities of lease compliance, ensuring your property is always in line with legal requirements.

7. Reporting and Financial Oversight

Keeping track of financials is an essential part of lease management. Rexivo Properties offers:

Income & Expense Reports: We provide you with detailed monthly and annual reports that outline rental income, expenses, and any applicable tax deductions.
Audit Support: Should you need to review the financials for tax purposes or an audit, we ensure you have accurate and transparent records.
Expense Management: We keep an eye on ongoing operational expenses like property taxes, insurance, and maintenance costs, helping you manage your budget effectively.

With our reporting services, you always have a clear view of your property’s financial health.

8. End of Lease Term & Move-out Management

When a lease term ends, we handle the move-out process professionally to ensure a smooth transition. This includes:

Move-out Inspections: We conduct thorough inspections of the property before tenants vacate, documenting the condition of the property and identifying any potential damages.
Security Deposit Handling: We ensure the proper return or deduction of security deposits in line with the lease terms and applicable laws.
Tenant Transition: We assist with scheduling cleaning, repairs, or any other work needed to prepare the property for new tenants.

Our end-of-lease management ensures your property is ready for new occupants as quickly as possible, reducing vacancy time.

Our Values That Drive Success

We are committed to integrity, excellence, and innovation, delivering personalized solutions that prioritize trust, customer satisfaction, and sustainable growth